Search & Staffing Associate

Chandler Maclain | Search & Staffing

Location: Remote

Employment Type: Full-Time

Reports To: Leadership Team

About Chandler Maclain

Chandler Maclain is a boutique search and staffing firm specializing in connecting exceptional talent with organizations nationwide. We partner with clients across executive support, administrative, human resources, operations, finance and accounting, and other professional functions.

Boutique by design, our approach is intentional, precise, and relationship-driven. We believe successful recruiting requires thoughtful execution, strong market knowledge, and a commitment to delivering an exceptional experience for both clients and candidates.

Position Overview

The Search & Staffing Associate plays an integral role in supporting the firm's recruiting, staffing, and business development efforts. This position is designed for a motivated, organized, and relationship-oriented professional interested in building a career in the staffing and recruiting industry.

Working alongside the Chandler Maclain team, the Associate will identify and engage talent, coordinate interviews, maintain candidate and client relationships, support new business development, and help move searches and staffing assignments from initial engagement through successful placement.

The ideal candidate is proactive, detail-oriented, comfortable communicating with professionals at all levels, and eager to develop the skills required to manage a successful recruiting desk.

Key Responsibilities

Recruiting & Talent Acquisition

• Source and identify qualified candidates through LinkedIn, Loxo, professional networks, referrals, and other recruiting channels.
• Conduct initial candidate outreach and screening conversations to evaluate qualifications, career interests, compensation expectations, and availability.
• Build and maintain candidate pipelines for current and anticipated client needs.
• Coordinate interviews, communicate scheduling details, and follow up with candidates throughout the hiring process.
• Assist with candidate presentations, résumé formatting, reference checks, and interview preparation.
• Maintain regular communication with candidates to ensure a responsive, professional experience.
• Support direct hire, temporary, and temp-to-hire recruiting assignments.

Business Development & Client Support

• Research prospective clients, hiring trends, and business opportunities across target markets.
• Identify hiring managers, human resources leaders, and other key decision-makers.
• Support outbound business development through calls, emails, LinkedIn outreach, and follow-up activity.
• Assist with scheduling introductory meetings, client visits, and business development conversations.
• Maintain accurate prospect records and track outreach activity within Loxo.
• Help prepare client materials, job intake information, and recruiting updates.
• Develop an understanding of Chandler Maclain's service offerings, client needs, and staffing solutions.

Recruiting Operations & CRM Management

• Maintain accurate and current candidate, client, and prospect records in Loxo.
• Document calls, emails, interviews, follow-ups, and other recruiting activities consistently.
• Organize tasks, reminders, and pipelines to ensure timely follow-through.
• Support job postings, candidate submissions, interview tracking, and placement documentation.
• Complete weekly activity reporting and communicate progress, challenges, and priorities.
• Follow established recruiting workflows, confidentiality standards, and company processes.

Relationship Management

• Build professional, lasting relationships with candidates, clients, and prospective clients.
• Provide timely updates and follow-through at every stage of the recruiting process.
• Represent Chandler Maclain professionally across email, telephone, LinkedIn, and networking interactions.
• Contribute to a collaborative, accountable, and service-oriented team environment.

Qualifications

• Bachelor's degree preferred, or equivalent relevant professional experience.
• Previous experience in recruiting, sales, customer service, administrative support, or business development is a plus.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Comfortable making outbound calls and initiating professional conversations.
• Ability to manage multiple priorities and follow through on commitments.
• Proficiency with Microsoft Outlook, Word, Excel, and other Microsoft 365 applications.
• Interest in learning recruiting technology, applicant tracking systems, LinkedIn, and AI-assisted sourcing tools.
• Professional judgment, discretion, and a strong commitment to confidentiality.

What Success Looks Like

• Consistently builds and maintains qualified candidate pipelines.
• Develops confidence in candidate screening, outreach, and relationship management.
• Supports timely interview coordination and candidate submissions.
• Maintains organized, accurate, and actionable records in Loxo.
• Demonstrates consistent business development activity and effective follow-up.
• Takes increasing ownership of recruiting assignments and client relationships.
• Contributes to placements, client satisfaction, and the firm's continued growth.

Growth Opportunity

This position provides hands-on exposure to the full search and staffing lifecycle, including recruiting, client development, account management, and placement execution.

As the Associate develops proficiency and demonstrates results, opportunities exist to take greater ownership of searches, client relationships, and revenue-generating activities.

Chandler Maclain

The craft of placement perfected.