Job Title: Administrative Assistant (Entry-Level)

Onsite - Carlsbad

Pay : $20.00hr

Monday to Friday - 7:30am to 3:30pm or 8:30am to 4:30pm

Position Summary:

Provides administrative and front office support to managers and staff. Handles routine office tasks, supports daily operations, and assists with basic coordination between departments. This is an entry-level role requiring close supervision and minimal experience.

Key Responsibilities:

• Greet visitors and provide basic assistance
• Answer and route phone calls and emails
• Maintain reception area and office organization
• Set up meeting rooms and manage basic office supplies
• Monitor thermostat settings as needed
• Receive, sort, and distribute mail and packages
• Prepare outgoing mail and coordinate courier pickups
• Track deliveries and notify staff
• Perform light data entry, filing (physical and digital), scanning, and copying
• Assist with ordering office supplies and administrative projects
• Other duties as assigned

Qualifications:

• High School diploma or equivalent
• 0–1 year of experience
• Strong verbal and written communication skills
• Detail-oriented with good organizational skills
• Team player with the ability to work across departments
• Basic knowledge of office equipment (copiers, scanners, computers, postage machines)

Travel:

• Occasional travel between Carlsbad Headquarters and Vista Manufacturing Site.