Job Summary:

The Office Manager plays a pivotal role in supporting the Business Operations Department and California Office Teams while interacting with all company departments. This position coordinates all administrative duties and office procedures to ensure smooth and efficient operations. Reporting to the Business Operations Manager, the incumbent will gain comprehensive business knowledge and develop a deep understanding of all departments. Integral to the company's growth, this role offers exposure to a range of the organization's functions. The ideal candidate is detailoriented and innovative, equipped with the necessary training and tools to excel independently in this role.

Responsibilities:

• Handle incoming and outgoing mail and packages.
• Answer incoming calls and direct as needed.
• Manage physical and online filing systems.
• Monitor and order office supplies, electronics, and furniture as required.
• Ensure efficient organization and maintenance of the office.
• Manage kitchen snack and beverage supplies.
• Collaborate with other Office Managers to maintain daily operational flow across states.
• Use company's proprietary software and related applications to generate critical business documents.
• Perform data entry and manage the company's proprietary database.
• Assemble and deliver custom packets to clients.
• Assist in direct mail marketing campaigns.
• Conduct client account research.
• Facilitate transactions with clients alongside the Acquisitions Team.
• Support the Capital Markets team as necessary.
• Coordinate and oversee business lunch food orders and deliveries.
• Plan and schedule monthly office events and manage the annual holiday event within budget.

Skills:

• Proven ability to set and maintain a structured schedule independently.
• Exceptional attention to detail.
• Outstanding written communication skills.
• Effective verbal communication, adept at tailoring messages to diverse audiences.
• Highly motivated self-starter.
• Consistent track record of meeting deadlines under pressure.
• Eagerness to learn and adapt to a new industry.
• Flexible and adept at managing multiple priorities concurrently.
• Strong problem-solving abilities coupled with meticulous attention to detail.
• Thrives in a dynamic, fast-paced work environment.

Requirements:

• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Education: AS Degree – Open to all majors