**This role is fully onsite, hybrid or remote applicants will not be considered**

About the Role

We are partnering with a growing organization that manages both family office finances and a portfolio of small business operations. They are seeking a Bookkeeper to own day-to-day bookkeeping, payroll, and the full payables and receivables cycle across multiple entities. This person will be a trusted, detail-driven member of the finance function who can manage personal and business accounts with accuracy, discretion, and minimal oversight.

Key Responsibilities

• Maintain accurate books across multiple entities, including recording transactions, categorizing expenses, and keeping the general ledger current
• Process payroll for multiple entities, including reviewing hours, entering changes, and verifying accuracy before submission
• Maintain employee payroll records, including new hire setup, terminations, deductions, and benefit changes
• Coordinate with the payroll provider on payroll tax filings, W-2s, and year-end reporting
• Manage the full accounts payable cycle, including invoice review, coding, approval routing, and payment processing
• Oversee family office bill pay, ensuring household, personal, and investment-related obligations are paid accurately and on time
• Prepare and issue customer invoices for small business entities and track collections through to payment
• Maintain AR aging reports and follow up on past-due balances professionally and consistently
• Apply cash receipts and reconcile customer accounts
• Reconcile vendor statements and resolve discrepancies
• Maintain vendor and customer records, including W-9 collection and year-end 1099 support
• Perform monthly bank and credit card reconciliations
• Support month-end close by preparing journal entries, reconciliations, and supporting schedules
• Maintain organized documentation and handle sensitive financial and employee information with complete confidentiality

Qualifications

• 3+ years of bookkeeping experience, including accounts payable, accounts receivable, and payroll
• Hands-on payroll processing experience with providers such as ADP or Gusto
• Experience managing multiple entities strongly preferred
• Family office, wealth management, or private client experience a plus
• Proficiency with [QuickBooks / Bill.com / other systems] and Excel
• Strong attention to detail and organizational skills
• Demonstrated discretion with confidential personal, business, and employee financial information
• Ability to work independently and manage competing deadlines

Apply today to learn more!