Job Title: Calendar Clerk

Location: Uniondale, NY (Onsite but flexible)

Salary: $55,000 – $70,000 per year

About the Opportunity

Our client, a well-established and fast-paced Personal Injury law firm, is seeking a highly organized and detail-oriented Calendar Clerk to support their litigation team. This role is critical in ensuring all court deadlines, appearances, and litigation milestones are accurately tracked and managed in compliance with New York court procedures.

This is a hybrid position based in Uniondale, offering a collaborative team environment and long-term stability.

Key Responsibilities

• Manage and maintain attorneys’ litigation calendars, including court dates, motions, depositions, and other legal deadlines
• Track and calculate critical deadlines in personal injury litigation cases (statutes of limitation, filing deadlines, motion schedules, etc.)
• Review legal documents to identify and properly calendar required actions and due dates
• E-file legal documents through NYSCEF and other court systems as needed
• Coordinate scheduling between attorneys, courts, clients, and external counsel
• Monitor court updates, adjournments, and scheduling changes and update calendars accordingly
• Ensure accuracy and timeliness of all docketing and calendar entries
• Provide general administrative and litigation support to the legal team as needed

Qualifications

• 2+ years of experience as a Calendar Clerk, Docketing Clerk, or legal assistant within a personal injury or litigation law firm
• Strong understanding of New York State court procedures and litigation timelines
• Hands-on experience with NYSCEF and/or other e-filing systems
• High attention to detail with strong organizational and time-management skills
• Ability to manage multiple deadlines in a high-volume, fast-paced environment
• Strong communication skills and a proactive, dependable work style
• Proficiency in Microsoft Office (Outlook, Word, Excel)

Preferred Experience

• Prior experience in personal injury litigation strongly preferred
• Familiarity with case management or docketing systems
• Experience supporting trial teams or litigation-heavy caseloads

Why This Opportunity

• Competitive compensation ($55K–$70K)
• Stable role within a high-volume, well-established PI practice
• Direct exposure to litigation workflow and trial preparation process

#LI-DN1

Required Location:

• Uniondale, NY (onsite with some flexibility)
• Must be able to work hybrid in Uniondale, NY

Required Industry/Domain:

• Personal Injury (PI) law firm experience
• Litigation / civil litigation support
• New York State legal environment

Must-Have Experience:

• 2+ years experience as Calendar Clerk, Docketing Clerk, or Legal Assistant in a litigation law firm
• Strong understanding of NY State court procedures and litigation timelines
• Hands-on experience with NYSCEF or similar e-filing systems

Strong Preferences:

• Prior personal injury litigation experience
• Experience supporting litigation-heavy or trial-focused teams
• Familiarity with legal case management or docketing systems

Deal Breakers:

• No legal/litigation experience
• No experience with court calendaring or docketing responsibilities
• No exposure to NY State court system or e-filing processes
• Unable to work onsite in Uniondale, NY

Score Cap Rules:

• No litigation law firm experience: Maximum score 70
• No NYSCEF or e-filing experience: Maximum score 75
• No personal injury or civil litigation exposure: Maximum score 80
• No calendar/docketing responsibility experience: Maximum score 65
• No NY State court knowledge: Maximum score 75